It can be a great challenge to organize a seminar or conference. To plan a successful conference or seminar, event planner needs a few tools and a good knowledge about what is needed.
Whether your event is free or requires a paid admission, a successful event requires an effective marketing campaign to get the word out about your upcoming event. This is often the most difficult part of the event planning and can require a lot of time and effort. The more marketing opportunities a business utilizes to promote their event, the likely it become to find participants.
A marketing plan is needed so that the purpose of the event is clearly understood. You must understand what the objectives of the event are. Do you need new customers, you need to brand your company, and do you need to spread the word about something new? A company wants to set up an event that will reach its goal, in addition to being fun for the participants.
So here are 6 tips to consider for planning conference.
1. Have an Event Marketing Plan
Create an event marketing plan that clearly defines its objectives, budget and internal and external resources. The plan should be mapped out as specific as possible, but keep an open mind throughout the planning process. Always try to adjust your plans if you find some better ideas.
2. Brand Your Conference and Events
Brand your conference and events in a form and sends a message to the audience and attract their attention. The brand should carry through all the promotional materials, including email, website and materials offered on-site.
3. Use the Web
Having a website or a designated section in your company’s website for information about the conference and event is essential for providing information to attendees. You can provide a wealth of information at a fraction of the cost by sending the information through email. Get your website up as soon as possible – no under construction, please!
4. Offer Discounted Rates
Offer discounts to multiple attendees from the same organization or if you have multiple conferences, meetings or events a year, offer discounts to attendees who participate more than one.
The venue of your conference and events can play an important role in increasing attendance. If most of your potential attendees are in the city, it may not make sense to host a conference in the sub-urban area. If they are spread out across the country, try alternating the conference venue between both of the areas.
Also consider the type of attendees and venue that best appeal to your attendees such as a hotel, resorts or other venues.
6. Promote Your Conference and Events
This is the most challenging part to be success in your conference. You should have a spread of different advertising media to increase the coverage. You can link exchange your website with other related websites such as conference directory or trade show directory. You may also consider to offer a free preview seminar to boost your awareness.
Source by Willie Greg